Booking calendar
The booking calendar is a digital reservation system designed for housing companies and properties that want to simplify the booking of shared spaces and shared-use items. The electronic booking system works seamlessly for individual housing companies as well as larger multi-building developments.
Booking access can also be extended to external users, supporting the sharing economy, improving space utilization, and generating additional revenue for the housing company.
A versatile booking system for easier everyday living
Connect the booking calendar with One4all Pay payment service, and there’s no need for separate invoicing. Integrated access control ensures that only authorized users can enter a reserved space during the booking period. Our booking calendars currently support access management with ABLOY® PULSE, iLOQ, Rollock, and Salto KS locking systems.
You can also connect automated sauna heater control to start and stop according to bookings — saving energy, protecting the sauna, and reducing maintenance time.
Easy booking with just a few clicks
Bookings are always up to date
Secure payment via One4all Pay
One booking system, many ways to use it
The digital booking calendar can be accessed:
- from a touch-screen digital notice board
- in the One4all Mobile resident app or via a web browser
- as an independent booking website
- integrated into an organization’s own site, providing residents with access in a familiar environment.
Save time and resources with a smart booking system
With the digital booking system, residents can manage their own bookings independently — no intermediaries needed. Reservations are made in just a few clicks, and administrators can view real-time availability. Because everything runs digitally and remotely, housing companies save valuable resources.
- No phone or email booking requests.
- No manual entry or updates.
- No key handovers.
- No separate invoicing or payment collections.
Easy remote management
The One4all Manager management system makes it simple to manage booking calendars remotely. You can define, for example:
- when a space or item is available
- the maximum number of bookings per resident
- the latest cancellation time.
You can also set rules for single or recurring bookings and require users to accept terms before confirming a reservation. Maintenance blocks, special dates, and prices for paid services are easy to configure.
Secure access control for booked spaces
Integrating access control with the booking system allows residents to enter reserved spaces safely using their key, PIN code, or access tag.
Access is valid only during the booking period — reducing misuse and increasing security.
Our booking calendars support ABLOY® PULSE, iLOQ, Salto KS and Rollock systems.
Payment upon booking
With One4all Pay, payments for booked services are handled directly during the booking process. Residents manage their payment cards securely and confirm transactions with their personal PIN. The system automatically processes payments after the cancellation period, ensuring smooth and transparent billing.
Data protection and GDPR compliance
Housing companies act as data controllers responsible for resident privacy. The One4all Booking System is fully compliant with GDPR and data protection requirements. We ensure comprehensive and up-to-date data security through regular risk assessments and continuous monitoring.
Products connected to booking calendar
FAQ
Implementation is easy and quick, and the customer can use the booking calendar within a few days after placing the order. The booking calendar can be used either on its own as One4all Booking service or as a part of One4all Mobile application.
With One4all Booking, the customer can manage bookings for the building company’s common spaces and goods, such as bookings for the sauna and washing machine, as well as shared bicycles and tools. The booking calendars are also included in One4all Mobile. In addition to the booking calendars, One4all Mobile has other functions that make the building company’s everyday life run smoothly, such as bulletins, document management, surveys and a notice board.
The implementation of both above mentioned options is done remotely with our technical support team, after placing an order. Customer-specific needs for the service are defined and the use of the booking calendar management system is instructed as part of the implementation phase.
The booking calendar can be used on a touch-screen notice board, in One4all Mobile application and in One4all Booking service. One4all Booking works in One4all Mobile, but apart from the booking calendar, other features of the application are not available. If you want to make booking possible for others outside the building company, external bookings are created in a separate browser version that requires registration.
Currently ABLOY PULSE, iLOQ, Rollock and SALTO KS.
Functioning relay control requires iLOQ S10 or S5 Online service. When the inhabitant books a sauna shift from the booking calendar, the relay switches the sauna heater on at a predetermined time before the start of the sauna shift. If the next sauna shift is not booked, the heater is switched off.
“Booking details always available and up to date”
Thanks to digital resident communication, there is no longer a need for property maintenance staff to deliver notices. This eliminates unnecessary driving and paper waste, supporting sustainable development.
Aki Baarman
Director of Property Management
Juli Living
The fact that we have digitized communications is a sign of the quality of our services and a message that we are involved in development.
Teemu Paakkanen
Isännöintitoimisto Talopro
Everyone seems to be learning to use the booking system really fast!
Housing secretaries Nina and Jenni
NAL Asunnot Oy
Do you have some questions or can we offer you some more information?
Give us a call or send an email – we would love to hear how we can be of assistance to you.